Executive Administrative and Fulfillment Specialist – Sponsored Content (Video and Shows)

Position: Administrative and Fulfillment Specialist – Sponsored Content (Video and Shows)

Position Type: Full Time Preferred

Location: Hybrid-Remote in Detroit, Michigan Preferred; Remote Available

High Level:

Offer support to team leadership by taking on delegated day-to-day administrative and fulfillment tasks.

Work Schedule:

Monday through Friday, 830/9 AM to 5 PM/530 PM

What you’ll be doing:

• Creating client-facing documents as needed from existing templates.
• Reviewing client communications and relaying information to department leadership.
• Assisting in the legwork to fulfill client deliverables, which includes but is not limited to:
  • Uploading and publish videos to distribution networks
  • Coordinating calendars and scheduling clients for interviews, live on-air appearances, kickoff calls and more.
  • Onboarding client information
  • Tracking video links and so forth.
• Tracking and logging performance metrics for both videos and show performance in internal and client-facing documents.
• Research support materials for sponsored content clients for both video content and on-air interviews and create 1-pager reference notes to drive content creation and interviews.
• Other duties as needed or required.

Stuff you need to get this gig:

1. Bachelor’s Degree preferred but not required – willingness to work hard and efficacy in organizational and support roles trumps education level.
2. Minimum 1 year of experience acting in an executive assistant or administrative role or demonstrable comparable experience.
3. Qualifications/skills needed to handle the responsibilities of the position:
   1. Ability to communicate effectively both orally and in writing internally and with C-Suite level clients and their support staff.
   2. Extremely organized and detail-oriented.
   3. Ability to see weaknesses in processes and suggest solutions.
   4. Ability to follow a regimented day-to-day structure without being heavily monitored.
4. Travel not required at this stage – this may change in the future as our ecosystem grows to include more off-site events.
5. Evening/nights/weekends typically not required.
6. This position deals with confidential information and/or issues using discretion and judgment – a solid sense of professionalism, responsibility and respect for privacy is necessary.

Preferred but not required:

1. Familiarity with: G Suite, particularly Google Docs and Google Sheets, project management apps such as Asana, AirTable and Trello.
2. Familiarity with YouTube best practices.
3. Familiarity with writing copy for social media posting.
4. Familiarity with video editing software.
5. Familiarity with best practices for maximizing visibility in algorithms and SEO.
6. Familiarity with financial markets, public companies and their needs.